Preprocessing

Preparing and sharing an agenda before meetings—especially manager one-on-ones—leads to more thoughtful discussions and better outcomes.

• Pre-fill the meeting agenda early: Add discussion topics at least a day in advance to give others time to prepare.
• Proactively notify participants: Ping the other attendees to let them know the agenda is ready and encourage them to review it before the meeting.
• Avoid putting others on the spot: Sharing discussion points beforehand prevents “deer in the headlights” moments where participants may not be ready to respond thoughtfully.
• Encourage richer conversation: When participants have time to reflect, meetings become more action-oriented and less reactive.