Steps of the interview process

Each role to be filled requires different skill sets and experience levels, so the number of steps in the interview process will vary accordingly.

Typically, the most common interview steps and stages are as follows. We also explain what sort of questions to ask candidates for each stage of the interview process, so you can get a better understanding of the purpose of each step.

1. Initial screening interview Most employers conduct preliminary interviews to vet selected applicants and ensure their skills are a strong enough match for the role. If an organisation is outsourcing recruiting to an agency, then an external recruiter will take over the initial screening interviews.

These initial screening interviews are kept short, generally a 15-20 minute phone interview or via a video conferencing tool. Screening interviews aim to narrow down which candidates to invite to the official first interview round.

Therefore, typical screening interview questions will be relatively general, straight-forward, and aimed at assessing a candidate’s hard skills and work experience. What practical experience and skills do they have to potentially perform the job?

At this stage of the interview process, you shouldn’t focus too much on cultural fit and culture add yet. Rather, consider it as finding out if the candidate “on paper” meets the requirements of the job.

Curious about example interview questions for this or the next stages of the process?

Then check out our dedicated article on the types of interview questions (and when to ask them)!

1. First interview The next step in the interview process is generally referred to as the first interview. The first interview is usually a one-on-one interview with the applicant and hiring manager. Commonly, the first interview is in-person and on-site, but it can also be a virtual or a telephone interview.

The purpose of a first interview is to further assess the candidate’s experience and qualifications by building further on the initial screening.

The most common questions asked in a first interview pertain to the qualifications a company is looking for in their optimal candidate. The interviewer will inquire about the applicant’s work history, experience, and skills to determine whether a candidate can do the job and fit in with the company culture.

At this stage, you want to dive a bit deeper into their experience, beyond what’s written in their CV. By now, you also may start getting to know the person a bit better and not just their qualifications. You will expand on this further during the next step in the interview process.

1. Second interview Candidates invited for a second interview are serious contenders for the role. Often this round is where candidates meet with different department heads and tour the workplace (when conducted in person). In the second interview, the hiring manager from the first round might be present alongside someone who would directly work with the candidate.

The purpose of the second interview is to further get to know the candidate’s work experience, but also to start assessing if they are a good cultural fit.

Second round interview questions are a deep dive into the topics discussed in the first round. The interviewer will typically focus on job-specific questions that require candidates to respond with detailed answers with specific examples of how their abilities will enable them to perform well in the role.

Therefore, this round typically includes behavioural and situational questions:

• Behavioural questions ask candidates to recall an experience, explain how they handled it, and describe the outcome. They encourage candidates to share stories that detail where they excelled or struggled at past jobs.
• Situational questions present candidates with hypothetical situations and ask them how they would respond. These kinds of questions give insight into a candidate’s problem-solving skills and how they handle workplace conflict. Evaluating the answers to these questions will help shape the final candidate list.

Other kinds of second interview questions probe further into why the candidate wants the job and how much they know about or understand what the company does.

By now, you should have gained a solid understanding of the candidate’s work experience and preferred ways of working. You’ve also got to know their personality a bit more, giving you an idea of whether they’d fit into your team.

You almost finished the interview process and found your next hire. But before making a decision, you might want to invite the candidate for one more interview.

1. Third interview Not all interview processes include the third interview, so what happens in this round might occur in the second interview. In some cases, the third interview takes place after a candidate has completed an assignment or might consist of a candidate presentation.

If there is a third interview,

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